If a certificate is required please advise how the person will sign e.g. "J. Smith, John Smith, John P. Smith, John Paul Smith, etc."
Please use the form for email or fax enquiry.
Costs:
It is impossible for us to estimate costs without seeing the documents and having background information provided. Our costs can usually be estimated after we see the documents and obtain information set out above. If you can fax copy documents to us and telephone us with background information we can usually estimate costs so that you can instruct us to proceed based on a proper estimate of costs.
The Society of Notaries of Victoria (Inc) has a scale of fees set out below.* Any additional work which is not covered by the scale of fees will be charged under the Practitioners Remuneration Order which applies to lawyers in Victoria.
Some typical costs might be :
| Certifying copy single document |
$77.00 inc. GST |
| Witnessing signing of document without certificate |
$110.00 inc GST |
| Witnessing signing of single document with certificate |
$165.00 inc GST |
| Additional copies - add half fee per extra copy |
|
| Additional parties - add half fee per extra copy |
|
Complex commercial matters : More complex commercial matters usually involve multiplecopies of documents for patent applications or company incorporations and could be from $250.00 upwards depending on country, time involved, type of documents, number of copies, number of signatories and urgency.
Lengthy attendances: Attendances for video conferences, etc, will be charged per half day plus travelling
Out of pocket expenses: Fees on company searches and other out of pocket expenses will be charged.
Appointments:
Normally if we have documents in advance only one appointment is necessary. We usually prepare any necessary certificates before your appointment. This is more efficient for you, much faster and less expensive, because only one appointment is required.
The Notarial Register is completed after the appointment. This also saves you time. Allow half an hour for your appointment and longer if multiple parties and documents are involved.
Department of Foreign Affairs and Trade:
Details of the fees charged by the Department of Foreign Affairs and Trade are available from their website, www.victoria.dfat.gov.au/legal. Please note the location of the Melbourne office and the usual office hours.
Other Embassies and Consulates:
Other fees vary for each country. Telephone inquiries will usually be answered without delay by the respective Embassies and consular offices.
Interpretation and Translation:
In some circumstances interpretation may be required. Similarly an official translation of written documents may be needed. Please advise us if any document is in a language other than English and if the person signing is not literate in English and the language of the document.
Attendances out of office:
These can be arranged by prior appointment.
For further information about Notaries for students :
Refer to a paper by Noel Cox, "The Notary Public - the third arm of the legal profession" at www.geocities.com/noelcox/notaries_public.htm. The paper was originally published in (2000) 6 New Zealand Business Quarterly 321-335. The paper looks at historical issues and current practices which are common to ANZ Notaries in general. Aspects of the paper focus on New Zealand.
Copying :
We have facilities for black and white copying to A4. In some circumstances larger documents can be reduced in size to A4. The reduction in size will be noted on any certificate attached to a copy.
Naturally you must produce the original document for examination by us even if you have arranged your own copying.
